How to Set Up Printer on Mac

Kyle Wood

Mac, Tutorials

Setting up a printer on your Mac is a straightforward process that allows you to easily print documents, photos, and other files. In this step-by-step tutorial, we will guide you through the process of setting up a printer on your Mac, ensuring that you can start printing in no time.

Step 1: Connect the Printer

Before you begin setting up your printer on your Mac, make sure it is properly connected. Most modern printers can be connected via USB cable or wirelessly.

If you are using a USB cable, simply connect one end to your printer and the other end to an available USB port on your Mac.

If you prefer a wireless connection, ensure that both your printer and Mac are connected to the same Wi-Fi network. Consult your printer’s manual for specific instructions on how to connect it wirelessly.

Step 2: Add the Printer

Once your printer is connected, it’s time to add it to your list of available printers on your Mac. To do this:

  1. Click on the Apple menu in the top-left corner of your screen.
  2. Select “System Preferences” from the drop-down menu.
  3. Click on “Printers & Scanners.”
  4. Click on the “+” button below the list of printers in the left-hand column.
  5. Select your printer from the list of available devices.
  6. Click on “Add.”

Your Mac will now automatically download and install any necessary drivers for your printer. This may take a few minutes depending on your printer model and internet connection speed.

Step 3: Set Default Printer

If you only have one printer connected to your Mac, it will automatically become the default printer. However, if you have multiple printers, follow these steps to set your preferred printer as the default:

  1. Click on the Apple menu in the top-left corner of your screen.”
  2. Select your preferred printer from the list of available devices.
  3. Click on the “Set as Default” button below the list of printers.

Step 4: Test Printing

To ensure that your printer is set up correctly and functioning properly, it’s a good idea to test print a document or photo. Here’s how:

  1. Open any document or photo that you want to print.
  2. Select “File” from the menu bar at the top of your screen.
  3. Select “Print” from the drop-down menu.
  4. Select your printer from the list of available devices.
    • If necessary, adjust any print settings such as paper size, orientation, or number of copies.
    • You can also preview how your document will look before printing by clicking on “Preview.”


    Make sure your printer is turned on and has enough paper and ink or toner before attempting to print.

  5. Click on the “Print” button to start printing.

Congratulations! You have successfully set up and tested your printer on your Mac. Now you can enjoy the convenience of printing directly from your Mac whenever you need to.

Remember, if you encounter any issues during the setup process, consult your printer’s manual or visit the manufacturer’s website for additional support and troubleshooting guides.

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