How to Set Up a Printer on Mac

Joel Mason

Mac, Tutorials

Setting up a printer on your Mac is an essential task that allows you to print documents, photos, and other materials with ease. In this tutorial, we will guide you through the process step by step. So let’s get started!

Step 1: Check Compatibility

Before setting up your printer on Mac, it’s important to ensure that it is compatible with the operating system. Visit the manufacturer’s website or refer to the printer’s manual to check for compatibility information specific to Mac.

Step 2: Connect the Printer

Once you’ve confirmed compatibility, connect your printer to your Mac using a USB cable or ensure that both devices are connected to the same network if you have a wireless printer. Make sure the printer is turned on and ready for setup.

Step 3: Access System Preferences

To set up your printer on Mac, open “System Preferences” by clicking on the Apple menu in the top-left corner of your screen and selecting “System Preferences” from the drop-down menu.

Step 4: Select Printers & Scanners

In the System Preferences window, locate and click on “Printers & Scanners.” This will open a new window where you can manage all your printing devices.

Step 5: Add Printer

In the Printers & Scanners window, click on the “+” button located below the list of printers on the left-hand side. This will initiate the process of adding a new printer to your Mac.


If your printer is already listed in Printers & Scanners, skip Step 5 and proceed directly to Step 6.

Step 6: Select Your Printer

A new window will appear, displaying a list of available printers that your Mac has detected. Select your printer from the list by clicking on its name. If you don’t see your printer, ensure that it is properly connected and turned on.

Step 7: Install Printer Software

After selecting your printer, macOS may automatically download and install the necessary software for your printer. This process may take a few minutes, so be patient. If prompted, follow any on-screen instructions to complete the installation.

Step 8: Configure Printer Settings

Once the software installation is complete, you may want to configure some additional settings for your printer. To do this, select your printer from the list in Printers & Scanners and click on the “Options & Supplies” button. From here, you can customize various settings such as paper size, print quality, and more.

Step 9: Test Print

To ensure that your printer is set up correctly, it’s always a good idea to perform a test print. Open any document or photo and press Command + P on your keyboard to bring up the print dialog box.

Select your printer from the drop-down menu and click “Print.” Check if the printout matches your expectations.


You have successfully set up a printer on Mac! Now you can enjoy hassle-free printing directly from your Mac whenever you need it.

Remember that if you encounter any issues during setup or encounter problems with printing later on, consulting the manufacturer’s support documentation or contacting their customer support can provide valuable assistance in troubleshooting specific issues related to your printer model.

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