How to Scan on a Mac

Alicia Santos

Mac, Tutorials

Scanning documents or images on a Mac is a simple and straightforward process that can be done using the built-in software called “Image Capture.” Whether you need to digitize important paperwork or create digital copies of old photographs, scanning on a Mac can save you time and effort. In this tutorial, we will walk you through the step-by-step process of scanning on a Mac.

Step 1: Connecting Your Scanner

Before you start scanning, make sure your scanner is properly connected to your Mac. Use the provided USB cable to connect the scanner to an available USB port on your computer. Once connected, power on the scanner and ensure it is ready for use.

Step 2: Launching Image Capture

To begin scanning, open the “Image Capture” application on your Mac. You can find it by using Spotlight search or navigating to Applications > Image Capture in your Finder.

Step 3: Selecting Your Scanner

After launching Image Capture, you should see a list of connected scanners on the left-hand side of the window. Select your scanner from the list by clicking on its name. If your scanner does not appear in the list, ensure that it is properly connected and turned on.

Step 4: Adjusting Scan Settings

Before initiating a scan, you may want to adjust some settings to ensure optimal results. Click on the “Show Details” button in Image Capture to reveal advanced options such as resolution, color mode, file format, and more. Experiment with these settings based on your requirements.


  • Resolution: Higher resolutions are ideal for capturing intricate details but result in larger file sizes.
  • Color Mode: Choose between color, grayscale, or black and white scanning based on your document type.
  • File Format: Select the desired file format for your scanned documents such as JPEG, PDF, or TIFF.

Step 5: Previewing and Adjusting

Once you have adjusted the scan settings, place the document or photo you want to scan on the scanner bed. In Image Capture, click on the “Preview” button to get a preview of how your scanned image will look. Use the selection handles to adjust the scanning area if necessary.

Step 6: Initiating the Scan

When you are satisfied with the previewed image and scanning area, click on the “Scan” button in Image Capture to start the scanning process. Depending on your settings and the complexity of your document, this may take a few seconds to a few minutes.

Step 7: Saving and Naming Your Scanned Document

After completing the scan, Image Capture will display a thumbnail of the scanned document. To save it, click on the “Save” button. Choose a suitable name and location for your file and select your desired file format from the drop-down menu.


  • Naming Convention: Use descriptive names for your scanned files to easily identify them later.
  • Saving Location: Create a dedicated folder for scanned documents to keep them organized.

Congratulations! You have successfully scanned a document or photo on your Mac using Image Capture. Repeat these steps as necessary for additional scans.

Please note that different scanners may have varying software or settings. Refer to your scanner’s user manual for specific instructions and additional features.

Now that you know how to scan on a Mac, you can easily digitize important documents or preserve cherished memories in just a few simple steps!

Android - iPhone - Mac

 © 2023 UI-Transitions

Privacy Policy