How to Save a PDF on Mac

Charlotte Daniels

Mac, Tutorials

Are you looking to save a PDF on your Mac? Whether you need to keep a copy of an important document or simply want to download an eBook for later reading, saving a PDF is a useful skill to have. In this tutorial, we will guide you through the steps required to save a PDF on your Mac.

Step 1: Opening the PDF

Before you can save a PDF, you need to open it on your Mac. There are several ways to do this:

  • Method 1: Double-click the PDF file on your desktop or in Finder. This will automatically open the file in the default PDF viewer on your Mac.
  • Method 2: Open the PDF viewer application (such as Adobe Acrobat Reader or Preview) and use the “File” menu to navigate to and open the desired PDF.


If you don’t have a PDF viewer installed on your Mac, you can download one for free from the App Store or from the official website of the respective application.

Step 2: Saving the PDF

Once you have opened the PDF file, follow these steps to save it:

  1. Select “File”:
    • In Adobe Acrobat Reader: Click on “File” in the top menu bar.
    • In Preview: Click on “File” in the menu bar located at the top-left corner of your screen.
  2. Select “Save As”:
    • In Adobe Acrobat Reader: Choose “Save As” from the drop-down menu.
    • In Preview: Hold down the “Option” key on your keyboard and click on “File.” Then, select “Save As” from the drop-down menu.
  3. Choose the location:
  4. Select the folder or directory where you want to save the PDF. You can choose to save it on your desktop, in a specific folder, or in iCloud Drive.

  5. Set the filename:
  6. Enter a name for your PDF file. Make sure to choose a descriptive name that will help you easily identify it later.

  7. Select the format:
  8. Choose the format in which you want to save your PDF. The options may include PDF, PDF/A, or another format supported by your chosen PDF viewer. Selecting standard PDF is usually recommended unless you have specific requirements.

  9. Click “Save”:
  10. Finally, click on the “Save” button to save your PDF file at the chosen location with the specified filename and format.

Step 3: Verifying the Saved PDF

To ensure that your PDF has been successfully saved on your Mac, follow these steps:

  1. Navigate to the saved location:
    • If you saved it on your desktop: Go to your desktop and look for the PDF file with the chosen filename.
    • If you saved it in a specific folder or iCloud Drive: Open Finder, navigate to the chosen location, and look for the PDF file with the chosen filename.
  2. Open and view the PDF:
  3. Double-click on the saved PDF file to open it in your default PDF viewer. Make sure that all the content and formatting are intact.

Congratulations! You have successfully saved a PDF on your Mac.

Now you can access it anytime, even without an internet connection. Remember to organize your saved PDFs in a logical manner, so you can find them easily whenever you need them.

We hope this tutorial has been helpful to you. If you have any further questions or need additional assistance, feel free to reach out to us.

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