How to Save a Document on a Mac

Charlotte Daniels

Mac, Tutorials

Are you new to using a Mac and wondering how to save a document? Don’t worry, we’ve got you covered!

Saving your work is an essential skill that every Mac user needs to know. In this tutorial, we will walk you through the steps on how to save a document on a Mac.

Step 1: Create or Open the Document

Before you can save a document, you need to have one open. You can either create a new document or open an existing one using your preferred application.

Step 2: Access the File Menu

To save your document, click on the File menu located in the top left corner of your screen. Alternatively, you can use the keyboard shortcut Command + S.

Step 3: Choose “Save” or “Save As”

Once you have accessed the File menu, you will see two options: “Save” and “Save As”. Here’s what they mean:

  • “Save”: This option will save your document with its existing name and location. If it’s a new document that hasn’t been saved before, this option will prompt you to choose a name and location for it.
  • “Save As”: This option allows you to specify a new name and location for your document. It is useful when you want to create multiple versions of the same file or when saving it in a different format.


If you are working on an application that supports auto-save functionality like Pages or TextEdit, there might not be a “Save” option. In this case, your document will be automatically saved as you work.

Step 4: Choose the Save Location

After selecting either “Save” or “Save As”, a dialog box will appear, prompting you to choose a save location. By default, the dialog box will open to your Documents folder, but you can navigate to any folder on your Mac by using the sidebar or the search bar.

Step 5: Name Your Document

In the dialog box, enter a name for your document in the “Save As” field. Make sure to choose a descriptive and memorable name that reflects the content of your document.

Step 6: Select a File Format (Optional)

If you are using an application that supports multiple file formats like Pages or Microsoft Word, you may be prompted to choose a file format before saving. Common options include PDF, DOCX, RTF, and plain text. Select the format that best suits your needs.

Step 7: Click “Save”

Once you have chosen the save location, named your document, and selected a file format (if applicable), click on the “Save” button. Congratulations! Your document is now saved on your Mac.


If you ever need to make further changes to your saved document, simply repeat steps 1-3 and choose “Save” or “Save As” again. This will update any modifications made since your last save.

Congratulations! You have successfully learned how to save a document on a Mac. Remember to save your work frequently to avoid losing any important changes!

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