How to Print Document on Mac

Alicia Santos

Mac, Tutorials

Printing documents on a Mac is a simple and straightforward process that can be done in just a few steps. In this tutorial, we will guide you through the process of printing your documents using a Mac computer.

Step 1: Open the Document
First, open the document that you want to print. This can be any type of document, such as a text file, PDF, or image.

Step 2: Access the Print Menu
To access the print menu, you have two options. The first option is to go to the “File” menu in the top left corner of your screen and select “Print”. Alternatively, you can use the keyboard shortcut “Command + P” to open the print menu.

Note: Some applications may have a dedicated print button on their toolbar or within their menus. If this is the case, simply click on this button to access the print menu directly.

Step 3: Choose Your Printer
In the print menu, you will see a list of available printers. Select your desired printer from this list. If you have multiple printers connected to your Mac, make sure to choose the correct one.

Note: If your printer is not listed or if you are using a wireless printer, make sure it is properly connected to your Mac and turned on before proceeding with the printing process.

Step 4: Configure Print Settings
Before printing your document, it’s important to configure some basic print settings according to your preferences. These settings can vary depending on the application you are using and the type of document you are printing.

Some common print settings include:

  • Number of Copies: Specify how many copies of the document you want to print.
  • Page Range: Choose whether you want to print all pages or a specific range of pages.
  • Orientation: Select whether you want to print in portrait or landscape mode.
  • Paper Size: Choose the size of paper you want to print on, such as A4, letter, or legal.
  • Duplex Printing: Enable duplex printing if you want to print on both sides of the paper.

These are just a few examples of the many print settings that may be available. Take your time to explore the options and customize them according to your needs.

Step 5: Print Your Document
After configuring the print settings, you are ready to print your document. Simply click on the “Print” button in the print menu to start the printing process.

Depending on the size and complexity of your document, it may take some time for the printing process to complete. Be patient and avoid interrupting the process by opening or closing applications or turning off your printer.

Once the printing is complete, you can collect your printed document from the printer tray. Make sure to check for any errors or misprints before considering your task done.


If you encounter any issues while trying to print your document on a Mac, here are a few troubleshooting tips that may help:

Check Printer Connection

Ensure that your printer is properly connected to your Mac and turned on. Try disconnecting and reconnecting the cables if necessary.

Restart Printer

Sometimes a simple restart can resolve minor printer issues. Turn off your printer, wait for a few seconds, and then turn it back on.

Update Printer Drivers

Outdated or incompatible printer drivers can cause printing problems. Visit the manufacturer’s website or use the software update feature on your Mac to ensure that you have the latest printer drivers installed.

Clear Print Queue

If you are experiencing issues with a particular document, try clearing the print queue. Go to the “Printers & Scanners” settings on your Mac, select your printer, and click on the “Open Print Queue” button. From there, you can cancel any pending print jobs.

Restart Mac

If all else fails, restarting your Mac can sometimes resolve printing issues by refreshing system resources and clearing temporary files.

Printing documents on a Mac is a relatively simple process that can be done in just a few steps. By following the instructions in this tutorial, you should be able to print your documents without any hassle.

Remember to configure the print settings according to your preferences and troubleshoot any issues that may arise along the way. Happy printing!

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