How to Fax From Computer Mac

Alicia Santos

Mac, Tutorials

Faxing documents may seem like an outdated concept in today’s digital age, but it can still be a convenient and necessary method of communication in certain situations. If you are a Mac user and need to send a fax, you’ll be glad to know that you can easily accomplish this task directly from your computer. In this tutorial, we will walk you through the steps to fax from your Mac using various methods.

Method 1: Using Online Fax Services

If you don’t have access to a physical fax machine or prefer a more streamlined approach, online fax services provide a hassle-free solution. These services allow you to send and receive faxes using your Mac and an internet connection. Here’s how:

  1. Choose an Online Fax Service: There are several reputable online fax services available, such as eFax, HelloFax, and FaxZero. Research each service to find the one that best suits your needs.
  2. Sign Up for an Account: Once you’ve selected a service, visit their website and sign up for an account. Most services offer free trials or basic plans with limited features.
  3. Upload Your Document: After creating an account, locate the option to send a new fax. Depending on the service, this may be labeled as “Send Fax” or “Compose.”

    Follow the prompts to upload the document you want to fax from your Mac.

  4. Enter Recipient Information: Provide the recipient’s fax number along with any additional details required by the service. Double-check that the information is accurate before proceeding.
  5. Review and Send: Take a moment to review your document and ensure everything is correct. Once satisfied, click on the “Send” or “Submit” button to initiate the fax transmission.
  6. Confirm Successful Delivery: Most online fax services will provide a confirmation message or email to inform you that your fax was successfully sent. Keep an eye out for this confirmation to ensure your document reached its intended recipient.

Method 2: Using a Fax Modem or All-in-One Printer

If you have a physical fax modem or an all-in-one printer with fax capabilities connected to your Mac, you can send faxes directly from your computer using built-in software. Here’s how:

  1. Connect Your Fax Modem or Printer: Ensure that your fax modem or all-in-one printer is properly connected to your Mac and powered on. Refer to the manufacturer’s instructions for specific setup details.
  2. Open the Built-in Fax Software: On your Mac, click on the Apple menu in the top-left corner and navigate to “System Preferences.” In the System Preferences window, locate and open the “Printers & Scanners” or “Print & Fax” option.
  3. Add Your Fax Modem/Printer: In the Printers & Scanners window, click on the “+” button located at the bottom-left corner. Your Mac will search for available printers and display them in a list.

    Select your fax modem or all-in-one printer from this list and click on the “Add” button.

  4. Create a New Fax: With your fax modem or printer added to your Mac, open any document you wish to fax using a compatible application such as Preview or Microsoft Word. Go to File > Print (or press Command + P) to bring up the print dialog box.
  5. Select the Fax Modem/Printer: In the print dialog box, locate the “Printer” dropdown menu and select your fax modem or all-in-one printer from the list of available printers.
  6. Configure Fax Settings: Depending on your fax modem or printer’s software, you may have additional options to configure before sending the fax, such as entering recipient information and adjusting quality settings. Take a moment to review and customize these settings as needed.
  7. Send Your Fax: Once you are satisfied with the settings, click on the “Print” or “Fax” button to initiate the fax transmission. Your Mac will communicate with your fax modem or printer to send the document electronically.


Faxing from your Mac is a straightforward process that can be accomplished using online fax services or a physical fax modem/all-in-one printer. Whether you prefer the convenience of online services or already have a fax-capable device connected to your Mac, these methods provide reliable ways to send faxes without leaving your computer. Choose the method that best fits your needs and enjoy the ease of sending faxes directly from your Mac.

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