How to Edit PDF Files on Mac

Kyle Wood

Mac, Tutorials

Do you often find yourself needing to edit PDF files on your Mac? Whether it’s adding annotations, highlighting important information, or even making changes to the content itself, the ability to edit PDFs can be incredibly useful. In this tutorial, we will guide you through the process of editing PDF files on your Mac using a variety of tools and techniques.

Using Preview

If you’re looking for a quick and easy way to make basic edits to your PDF files, then look no further than Preview – the default image and PDF viewer on macOS. Here’s how you can use it to edit your PDFs:

  1. Open the PDF file in Preview: To do this, simply locate the PDF file on your Mac and double-click it. The file should automatically open in Preview.
  2. Add annotations: To add annotations such as text boxes, shapes, or arrows, click on the “Markup Toolbar” icon located at the top right corner of the window. From here, you can select the desired annotation tool and start adding annotations to your PDF.
  3. Highlight text: If you want to highlight specific text in your PDF, select the “Highlight Text” tool from the “Markup Toolbar”.

    Simply drag your cursor over the desired text to apply the highlight.

  4. Edit text: While Preview doesn’t allow direct editing of text within a PDF file, you can still make changes using workarounds. For example, if you want to replace a certain word or phrase with something else, use the “Text Annotation” tool to add a text box over it with your desired changes.
  5. Save your changes: Once you’re done editing your PDF file, go to the “File” menu and select “Save” to save your changes. Alternatively, you can use the keyboard shortcut Command + S.

Using Third-Party PDF Editors

If you need more advanced editing capabilities or want a dedicated PDF editing tool, there are several third-party options available for Mac:

  • Adobe Acrobat Pro DC: Adobe Acrobat Pro DC is a powerful PDF editor that offers a wide range of features, including direct text editing, form creation, and document signing. It comes with a subscription-based pricing model but offers a free trial.
  • PDF Expert: PDF Expert is another popular choice among Mac users.

    It allows you to edit text, images, links, and more. It also offers advanced features like OCR (Optical Character Recognition) for converting scanned documents into editable text.

  • PDFpen: PDFpen is a feature-rich PDF editor that offers tools for editing text, images, and annotations. It also provides options for redacting sensitive information and adding watermarks to your documents.


Editing PDF files on your Mac doesn’t have to be a daunting task. With tools like Preview or third-party PDF editors such as Adobe Acrobat Pro DC, PDF Expert, or PDFpen, you can easily make the necessary changes to your documents. Whether it’s adding annotations or making direct edits to the content itself, these tools provide you with the flexibility you need.

Remember to save your edited PDF files after making changes using the respective software or tools mentioned above. Now go ahead and start editing your PDFs with confidence!

Android - iPhone - Mac

 © 2023 UI-Transitions

Privacy Policy