How to Duplicate a Word Document on Mac

Joel Mason

Mac, Tutorials

How to Duplicate a Word Document on Mac

Creating duplicates of a Word document on your Mac can be incredibly useful, whether you want to preserve the original document while making changes, or simply want to work on multiple versions simultaneously. Thankfully, duplicating a Word document on Mac is a straightforward process that can be completed in just a few simple steps.

Duplicating a Word Document on Mac using Finder

If you prefer using the Finder application to manage your files, follow these steps:

  1. Step 1: Open Finder by clicking on its icon in the Dock or by selecting it from the Applications folder.
  2. Step 2: Locate the Word document you wish to duplicate. You can navigate through different folders or use the search bar at the top right corner of the Finder window.
  3. Step 3: Once you have found the document, right-click (or control-click) on it and select “Duplicate” from the context menu.

    Alternatively, you can also use the keyboard shortcut ⌘+D.

  4. Step 4: The duplicated document will appear in the same folder with “Copy” appended to its name. You can now rename it according to your preference by clicking once on its name and entering a new one.

Duplicating a Word Document within Microsoft Word

If you prefer working directly within Microsoft Word itself, follow these steps:

  1. Step 1: Open Microsoft Word by double-clicking its icon in your Applications folder or by clicking on an existing Word document.
  2. Step 2: Open the Word document you want to duplicate by selecting “File” from the menu bar, followed by “Open.” Alternatively, you can use the keyboard shortcut ⌘+O.
  3. Step 3: Once the document is open, select “File” from the menu bar again, but this time choose “Save As” instead of “Open.

  4. Step 4: In the Save As dialog box, enter a new name for the duplicated document in the “Save As” field. Optionally, you can also choose a different location to save it.
  5. Step 5: Click on the “Save” button to create a duplicate copy of your Word document with the new name and/or location.


Duplicating a Word document on your Mac is a simple task that can be achieved using either Finder or Microsoft Word itself. By following these steps, you can easily create duplicates of your documents to work on multiple versions simultaneously or preserve an original copy while making edits.

This method can prove immensely helpful in various scenarios ranging from writing drafts and creating backups to collaborating with others without affecting the original document. So go ahead and start duplicating your Word documents with ease!

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