How to Add Signature in Mail Mac

Alicia Santos

Mac, Tutorials

Are you tired of manually typing your signature every time you send an email in Mail on your Mac? Adding a signature can save you time and give your emails a professional touch. In this tutorial, we will guide you through the process of adding a signature in Mail on Mac.

Step 1: Open Mail Preferences

To begin, open the Mail application on your Mac. In the top menu bar, click on “Mail” and select “Preferences” from the dropdown menu. Alternatively, you can use the shortcut “Command + ,” to directly open the Preferences window.

Step 2: Select Signatures

In the Preferences window that appears, click on “Signatures” located in the toolbar at the top. This will open the Signatures tab where you can manage your email signatures.

Step 3: Create a New Signature

To create a new signature, click on the “+” button below the middle column. A new signature will be created with a default name like “Signature #1”. You can rename it by double-clicking on its name.

Step 4: Customize Your Signature

The right column is where you can customize your signature. You can type directly into this column or paste an existing signature from another source such as a text editor or an email template.

  • You can format your signature text using HTML styling elements like <b>, <u>, and <i>. For example, to make a part of your signature bold, wrap that text with <b> tags.

  • If you want to include an image or logo in your signature, you can drag and drop it from Finder directly into the signature column.

    You can also use the “Insert Image..” button in the toolbar above the signature column.

  • To include clickable links in your signature, you can use the HTML anchor tag with the href attribute. For example, to create a link to your website, you can use <a href=””>Your Website</a>.

You can also change the font type, size, color, and alignment using the formatting options available in the toolbar above the signature column.

Step 5: Assign Signature to Email Accounts

In the middle column of the Signatures tab, you will see a list of email accounts associated with Mail on your Mac. To assign a specific signature to an email account, simply drag and drop the desired signature from the right column onto that account.

  • If you want to use different signatures for different email addresses within an account (e.g., one for personal emails and another for work emails), make sure that “All Signatures” is selected for that account. This way, you can choose different signatures while composing an email.

  • If you want to set a default signature for all accounts or specific accounts without selecting individual signatures while composing emails, select ““. The default signature will be automatically added to new emails.

Step 6: Close Preferences

Once you have customized your signature(s) and assigned them to your desired email account(s), close the Preferences window. Your changes will be saved automatically.

That’s it! You have successfully added a signature in Mail on your Mac.

From now on, every time you compose a new email or reply to an email using the assigned account(s), your signature will be added automatically. Save time and make a lasting impression with every email you send.

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