How to Add a New User on Mac

Charlotte Daniels

Mac, Tutorials

Adding a new user on your Mac is a simple process that allows you to create separate accounts for different individuals. Each user account can have its own personalized settings, files, and preferences.

Whether you want to add a new user for a family member or a colleague, Mac provides an easy way to do it. In this tutorial, we will guide you through the steps to add a new user on your Mac using the System Preferences.

Step 1: Open System Preferences

To get started, click on the Apple menu in the top-left corner of your screen and select “System Preferences” from the dropdown menu. Alternatively, you can also use the Spotlight search by pressing Command + Space and typing “System Preferences”.

Step 2: Find Users & Groups

In the System Preferences window, locate and click on the “Users & Groups” icon. It is represented by two people’s Silhouettes.

Step 3: Unlock the Settings

In the bottom-left corner of the Users & Groups window, you will see a lock icon. Click on it and enter your administrator password when prompted. This will allow you to make changes to the user settings.

Step 4: Add a New User

Once you have unlocked the settings, click on the “+” button located below the left panel of users. This will open up a new window where you can enter the details for the new user.

User Details:

  • Full Name: Enter the full name of the new user here.
  • Account Name: Provide a unique account name for the new user. This will be used as the username for logging in.
  • Password: Set a strong password for the user account. Ensure that it is a combination of letters, numbers, and special characters.
  • Verify: Retype the password to confirm it.
  • Hint: Optionally, you can enter a hint that will help the user remember their password.

User Type:

You can choose the appropriate user type from the available options:

  • Standard: Standard users can install applications and make changes to their own settings, but they cannot make system-wide changes or modify other users’ settings.
  • Administrator: Administrators have full control over the Mac and can make system-wide changes, install applications, and modify other users’ settings. It is recommended to only assign administrator privileges to trusted individuals.
  • Managed with Parental Controls: This option allows you to set up parental controls for children or restricted users. You can limit access to certain apps or websites and set time limits for computer usage.

Step 5: Create User

After entering all the necessary details and selecting the user type, click on the “Create User” button at the bottom right of the window. The new user account will be created instantly.


You have successfully added a new user on your Mac. The next time you or someone else logs in, they will see their personalized desktop and settings. Each user’s files and preferences are kept separate from others, ensuring privacy and customization.

Remember, as an administrator, you have the ability to manage and modify user accounts at any time. You can delete or modify existing accounts, change passwords, or manage parental controls as needed.

By creating separate user accounts, you can provide a customized and secure experience for everyone using your Mac. Enjoy exploring the world of possibilities with multiple user accounts on your Mac!

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